MyBill.Usage History

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December 16, 2012, at 01:24 PM by 46.198.41.147 -
Changed line 67 from:
#Calculate the amortization of a loan or mortgage for various payoff periods
to:
#Calculate the amortization of a loan or mortgage for various payment periods including the amortization table.
Deleted line 31:
Added lines 36-37:
The comment field was introduced in the 23/09/2012 version. It is not a mandatory field and exist in both expenses and income tabs. It can be used for free text comment up to 100 characters. Especially for those obliged to submit tax forms in the Greek tax service, it can be used to mark special records, for example those that are also monitored by the tax service electronic system, through the use of the receipt card. By using a comment for these records, you can export your data as csv separate them in a later time through the use of a spreadsheet filter.
Changed line 68 from:
#Display the transactions completed per company and produce a total.
to:
#Display the transactions completed per company and produce a total.
May 19, 2012, at 02:57 PM by 78.87.179.196 -
Added lines 66-67:
#Calculate the amortization of a loan or mortgage for various payoff periods
#Display the transactions completed per company and produce a total.
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This program is separated in four parts through the use of tabs
    * The first tab contains operations related to bill/receipts
    * The second tab contains operations related to the companies or organizations that have issued the above bills
    * The third tab contains operation related to income
    * The fourth tab is about reports and useful statistics

In more detail:

The first three tabs share the same philosophy. At the upper part of the tab we find a drop-down menu
through which we can select an action to execute. The available actions on these tabs are the following three.
# Insert (Insert a new bill or company)
# Edit (Edit one already existing bill or company)
# Delete (Delete one already existing bill or company)

Companies

The first thing we have to do in order to insert a new bill is to insert the company that has issued this bill.
In order to insert the company we need two things. The company name and its tax service unique id number (in Greece named AFM). At the moment the maximum AFM length allowed is 9 alphanumeric characters and it must be unique. The length limit of the name is 254 characters and we do not have a unique constraint in this field. Both fields are obligatory. When we have completed the two fields, we hit the execution button (go).

After we have inserted the company, it receives a unique id number, by which we can manipulate this specific record. We can see this id by selecting the Reports tab and using the "Present Companies" report. The id appears at its first column. This id number is used when we want to edit the details of the company, or delete it. To do that we select the action, hit the Retrieve button, so that the fields are filled with the details of the company, change whatever we like and then hit the execute button (go).

Please bear in mind that when we delete a company, all relative bills with this company are deleted automatically.

Although not absolutely necessary, it is a good idea to separate the companies by categories. So before you enter your first company please insert one or more categories from the menu (Tools-> Manage Categories). If you do not want to separate your companies by categories, please create one generic category and all the companies will be automatically linked to this category.

Bills - Receipts

After inserting the company that has issued the bill or receipt on hand, we can now go on with the insertion of the bill itself. The procedure is almost identical with the one for the insertion of the company. We insert the date of issue of the bill, the date of payment (in year-month-date format e.g 2010-07-20), we select the company that has issued the bill from the dropdown list, the amount of the bill and hit the go button. The reason for the two dates is that there are cases when a bill is issued in one day and is not paid in the same date (e.g telephone bills, elecricity etc), when we have a receipt on hand (e.g from a supermarket) we enter the same date in both fields.

From the version released from 04/12/2010 and afterwards, in the cases when the issue date is the same with the payment date, you can just enter the issue date hit enter and the payment date will be filled automatically.


You can use the option Foreign Currency to insert an invoice issued in a foreign currency. For example if your main currency is in euro and you have an invoice in dollars, you can insert the value of the invoice as normal in dollars and in the foreign currency the todays exchange value of dollar in euros. The application will convert the invoice value by multiplication and store it in the database. You can get the today's exchange by using the show rates option.

Likewise with the edit or delete action at the companies tab, we can find the bill id from the "Present Bills" report and change the details of the record or delete it altogether.

Income

At the current version (after 05 of August 2010), income tracking is also supported by the application, although not all related reports are complete yet.

The income tracking is based on the same idea as bills/receipts tracking: There is a dropdown list that contain all the companies on which you have received bills or receipts. Through this list you can track down the companies that pay you. Some times the company you pay may be the same with the company you spent money on. For example i work at a bank, from which i receive my salary and pay back an amount for a loan i have received.

Also the date of payment and the amount are required.

Reports

The third and last tab has to to exclusively with reports and statistics. Here we can find the basic 3 reports (companies, bills, income) and a number of other reports providing us with details as to how much money we have spent or receive, on which company, the total amount, reports per year, reports per month for a specific year etc. We can compare our expenses per category between two years.
Some reports will generate a diagram of the data presented in textual form (expenses/month for a year and income/month for a year).

Tools
In this menu the user can find two options.
#One option is validate AFM (Greece) /VAT (UK) tax service numbers. It is just a useful utility that can be used to verify that a number you have typed in is a valid tax service number.
#The second option is categories management. It exists in the version after the 2010-09-27 release. From this version, you can organize your companies in categories etc utility bills, groceries, foods etc. From this menu you can insert and update the categories. You can choose the category of a company through the dropdown menu in the companies tab. Categories are going to be used in some reports and as a csv export option in later releases

Other functions

The application except the mentioned functions supports some more through the use of special menus.These functions are:
# Shutting down the application and the database
# Deleting all the records of the database
# Exporting the database as csv in various ways
# Importing the database from a backup copy as a csv
# Saving any report in csv format
# Fast exit of the application with the ctrl-Q combination
# Currency Exchange Rates. A utility option that will present the current exchange rates. You can use it to record (convert) expenses not in your main currency. eg if your main currency is euro and you buy something in USD copy and paste the value of usd->euro value (how many euro is one usd) in the appropriate textfield and insert the amount you have spent (in USD) in the amount field. It will multiply the two values and insert the result to the database.
#Change the database main currency. With this option you can change the database currency from the one to the other. For example if you want to change you database from euro to dollars, just type in the exchange rate of the euro-dollar and hit execute.
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This program is separated in four parts through the use of tabs
    * The first tab contains operations related to bill/receipts
    * The second tab contains operations related to the companies or organizations that have issued the above bills
    * The third tab contains operation related to income
    * The fourth tab is about reports and useful statistics

In more detail:

The first three tabs share the same philosophy. At the upper part of the tab we find a drop-down menu
through which we can select an action to execute. The available actions on these tabs are the following three.
# Insert (Insert a new bill or company)
# Edit (Edit one already existing bill or company)
# Delete (Delete one already existing bill or company)

Companies

The first thing we have to do in order to insert a new bill is to insert the company that has issued this bill.
In order to insert the company we need two things. The company name and its tax service unique id number (in Greece named AFM). At the moment the maximum AFM length allowed is 9 alphanumeric characters and it must be unique. The length limit of the name is 254 characters and we do not have a unique constraint in this field. Both fields are obligatory. When we have completed the two fields, we hit the execution button (go).

After we have inserted the company, it receives a unique id number, by which we can manipulate this specific record. We can see this id by selecting the Reports tab and using the "Present Companies" report. The id appears at its first column. This id number is used when we want to edit the details of the company, or delete it. To do that we select the action, hit the Retrieve button, so that the fields are filled with the details of the company, change whatever we like and then hit the execute button (go).

Please bear in mind that when we delete a company, all relative bills with this company are deleted automatically.

Although not absolutely necessary, it is a good idea to separate the companies by categories. So before you enter your first company please insert one or more categories from the menu (Tools-> Manage Categories). If you do not want to separate your companies by categories, please create one generic category and all the companies will be automatically linked to this category.

Bills - Receipts

After inserting the company that has issued the bill or receipt on hand, we can now go on with the insertion of the bill itself. The procedure is almost identical with the one for the insertion of the company. We insert the date of issue of the bill, the date of payment (in year-month-date format e.g 2010-07-20), we select the company that has issued the bill from the dropdown list, the amount of the bill and hit the go button. The reason for the two dates is that there are cases when a bill is issued in one day and is not paid in the same date (e.g telephone bills, elecricity etc), when we have a receipt on hand (e.g from a supermarket) we enter the same date in both fields.

From the version released from 04/12/2010 and afterwards, in the cases when the issue date is the same with the payment date, you can just enter the issue date hit enter and the payment date will be filled automatically.


You can use the option Foreign Currency to insert an invoice issued in a foreign currency. For example if your main currency is in euro and you have an invoice in dollars, you can insert the value of the invoice as normal in dollars and in the foreign currency the todays exchange value of dollar in euros. The application will convert the invoice value by multiplication and store it in the database. You can get the today's exchange by using the show rates option.

Likewise with the edit or delete action at the companies tab, we can find the bill id from the "Present Bills" report and change the details of the record or delete it altogether.

Income

At the current version (after 05 of August 2010), income tracking is also supported by the application, although not all related reports are complete yet.

The income tracking is based on the same idea as bills/receipts tracking: There is a dropdown list that contain all the companies on which you have received bills or receipts. Through this list you can track down the companies that pay you. Some times the company you pay may be the same with the company you spent money on. For example i work at a bank, from which i receive my salary and pay back an amount for a loan i have received.

Also the date of payment and the amount are required.

Reports

The third and last tab has to to exclusively with reports and statistics. Here we can find the basic 3 reports (companies, bills, income) and a number of other reports providing us with details as to how much money we have spent or receive, on which company, the total amount, reports per year, reports per month for a specific year etc. We can compare our expenses per category between two years.
Some reports will generate a diagram of the data presented in textual form (expenses/month for a year and income/month for a year).

Tools
In this menu the user can find two options.
#One option is validate AFM (Greece) /VAT (UK) tax service numbers. It is just a useful utility that can be used to verify that a number you have typed in is a valid tax service number.
#The second option is categories management. It exists in the version after the 2010-09-27 release. From this version, you can organize your companies in categories etc utility bills, groceries, foods etc. From this menu you can insert and update the categories. You can choose the category of a company through the dropdown menu in the companies tab. Categories are going to be used in some reports and as a csv export option in later releases

Other functions

The application except the mentioned functions supports some more through the use of special menus.These functions are:
# Shutting down the application and the database
# Deleting all the records of the database
# Exporting the database as csv in various ways
# Importing the database from a backup copy as a csv
# Saving any report in csv format
# Fast exit of the application with the ctrl-Q combination
# Currency Exchange Rates. A utility option that will present the current exchange rates. You can use it to record (convert) expenses not in your main currency. eg if your main currency is euro and you buy something in USD copy and paste the value of usd->euro value (how many euro is one usd) in the appropriate textfield and insert the amount you have spent (in USD) in the amount field. It will multiply the two values and insert the result to the database.
#Change the database main currency. With this option you can change the database currency from the one to the other. For example if you want to change you database from euro to dollars, just type in the exchange rate of the euro-dollar and hit execute.
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Changed line 47 from:
The third and last tab has to to exclusively with reports and statistics. Here we can find the basic 3 reports (companies, bills, income) and a number of other reports providing us with details as to how much money we have spent or receive, on which company, the total amount, reports per year, reports per month for a specific year etc.
to:
The third and last tab has to to exclusively with reports and statistics. Here we can find the basic 3 reports (companies, bills, income) and a number of other reports providing us with details as to how much money we have spent or receive, on which company, the total amount, reports per year, reports per month for a specific year etc. We can compare our expenses per category between two years.
August 30, 2011, at 05:20 PM by 94.69.66.116 -
Added lines 32-34:

You can use the option Foreign Currency to insert an invoice issued in a foreign currency. For example if your main currency is in euro and you have an invoice in dollars, you can insert the value of the invoice as normal in dollars and in the foreign currency the todays exchange value of dollar in euros. The application will convert the invoice value by multiplication and store it in the database. You can get the today's exchange by using the show rates option.

Added line 65:
#Change the database main currency. With this option you can change the database currency from the one to the other. For example if you want to change you database from euro to dollars, just type in the exchange rate of the euro-dollar and hit execute.
July 21, 2011, at 07:06 PM by 94.71.78.213 -
Changed line 61 from:
# Currency Exchange Rates. A little frame that will calculate the current exchange rates. You can use it to record (convert) expenses not in your main currency. eg if your main currency is euro and you buy something in USD copy and paste the value of usd->euro value (how many euro is one usd) in the appropriate textfield and insert the amount you have spent (in USD) in the amount textfield. It will multiply the two values and insert the result to the database.
to:
# Currency Exchange Rates. A utility option that will present the current exchange rates. You can use it to record (convert) expenses not in your main currency. eg if your main currency is euro and you buy something in USD copy and paste the value of usd->euro value (how many euro is one usd) in the appropriate textfield and insert the amount you have spent (in USD) in the amount field. It will multiply the two values and insert the result to the database.
July 21, 2011, at 07:01 PM by 94.71.78.213 -
Changed line 61 from:
to:
# Currency Exchange Rates. A little frame that will calculate the current exchange rates. You can use it to record (convert) expenses not in your main currency. eg if your main currency is euro and you buy something in USD copy and paste the value of usd->euro value (how many euro is one usd) in the appropriate textfield and insert the amount you have spent (in USD) in the amount textfield. It will multiply the two values and insert the result to the database.
Added lines 29-30:

From the version released from 04/12/2010 and afterwards, in the cases when the issue date is the same with the payment date, you can just enter the issue date hit enter and the payment date will be filled automatically.
Changed line 24 from:
Although not absolutely necessary, it is a good idea to separate the companies by categories. So before you enter your first company please insert one or more categories. If you do not want to separate your companies by categories, please create one generic category and all the companies will be automatically linked to this category.
to:
Although not absolutely necessary, it is a good idea to separate the companies by categories. So before you enter your first company please insert one or more categories from the menu (Tools-> Manage Categories). If you do not want to separate your companies by categories, please create one generic category and all the companies will be automatically linked to this category.
Added lines 23-24:

Although not absolutely necessary, it is a good idea to separate the companies by categories. So before you enter your first company please insert one or more categories. If you do not want to separate your companies by categories, please create one generic category and all the companies will be automatically linked to this category.
Added lines 55-56:
# Saving any report in csv format
# Fast exit of the application with the ctrl-Q combination
September 27, 2010, at 07:54 PM by 109.178.227.35 -
Added lines 43-46:
Tools
In this menu the user can find two options.
#One option is validate AFM (Greece) /VAT (UK) tax service numbers. It is just a useful utility that can be used to verify that a number you have typed in is a valid tax service number.
#The second option is categories management. It exists in the version after the 2010-09-27 release. From this version, you can organize your companies in categories etc utility bills, groceries, foods etc. From this menu you can insert and update the categories. You can choose the category of a company through the dropdown menu in the companies tab. Categories are going to be used in some reports and as a csv export option in later releases
August 11, 2010, at 07:16 PM by 109.178.238.142 -
Changed line 1 from:
This program is separated in three parts through the use of tabs
to:
This program is separated in four parts through the use of tabs
Changed lines 4-5 from:
   * The third tab is about reports and useful statistics
to:
   * The third tab contains operation related to income
    * The fourth
tab is about reports and useful statistics
Changed line 9 from:
The first two tabs share the same philosophy. At the upper part of the tab we find a drop-down menu
to:
The first three tabs share the same philosophy. At the upper part of the tab we find a drop-down menu
Changed line 40 from:
Some reports will generate a diagram of the data presented in textual form (expences/month for a year and income/month for a year).
to:
Some reports will generate a diagram of the data presented in textual form (expenses/month for a year and income/month for a year).
Changed lines 31-32 from:
At the current version (after 05 of August 2010), income tracking is also supported by the application, although not all relative reports are complete.
The
income tracking is based on the same idea as bills/receipts tracking. There is a dropdown list that contain all the companies on which you have received bills or receipts. Through this list you can track down the companies that pay you. Some times the company you pay may be the same with the company you spent money on. For example i work at a bank, from which i receive my salary and pay back an amount for a loan i have received.
to:
At the current version (after 05 of August 2010), income tracking is also supported by the application, although not all related reports are complete yet.

The
income tracking is based on the same idea as bills/receipts tracking: There is a dropdown list that contain all the companies on which you have received bills or receipts. Through this list you can track down the companies that pay you. Some times the company you pay may be the same with the company you spent money on. For example i work at a bank, from which i receive my salary and pay back an amount for a loan i have received.
Changed line 39 from:
The third and last tab has to to exclusively with reports and statistics. Here we can find the basic 2 reports mentioned above and a number of other reports providing us with details as to how much money we have spent on which company, the total amount, reports per year, reports per month for a specific year etc.
to:
The third and last tab has to to exclusively with reports and statistics. Here we can find the basic 3 reports (companies, bills, income) and a number of other reports providing us with details as to how much money we have spent or receive, on which company, the total amount, reports per year, reports per month for a specific year etc.
Changed lines 33-34 from:
to:
Also the date of payment and the amount are required.
Changed line 38 from:
Some reports will generate a diagram of the data presented in textual form.
to:
Some reports will generate a diagram of the data presented in textual form (expences/month for a year and income/month for a year).
Added lines 29-33:
Income

At the current version (after 05 of August 2010), income tracking is also supported by the application, although not all relative reports are complete.
The income tracking is based on the same idea as bills/receipts tracking. There is a dropdown list that contain all the companies on which you have received bills or receipts. Through this list you can track down the companies that pay you. Some times the company you pay may be the same with the company you spent money on. For example i work at a bank, from which i receive my salary and pay back an amount for a loan i have received.

Added line 37:
Some reports will generate a diagram of the data presented in textual form.
Changed line 9 from:
 through which we can select an action to execute. The available actions on these tabs are the following three.
to:
through which we can select an action to execute. The available actions on these tabs are the following three.
July 23, 2010, at 04:42 AM by 94.70.88.150 -
Deleted line 9:
July 23, 2010, at 04:33 AM by 94.70.88.150 -
Changed lines 11-14 from:
   1. Insert (Insert a new bill or company)
   2. Edit (Edit one already existing bill or company)
   3. Delete (Delete one already existing bill or company)
to:
# Insert (Insert a new bill or company)
# Edit (Edit one already existing bill or company)
# Delete (Delete one already existing bill or company)
Changed lines 32-41 from:
Η τρίτη και τελευταία καρτέλα αφορά αποκλειστικά τις αναφορές και τα στατιστικά τα οποία μπορεί να εξάγει το πρόγραμμα. Έτσι εδώ βρίσκονται οι 2 βασικές αναφορές οι οποίες χρησιμοποιούνται για την διαχείρηση των εγγραφών με ονόματα Report Companies, Report Bills καθώς και ένας αριθμός απο άλλες χρήσιμες αναφορές οι οποίες μας δείχνουν πόσα χρήματα έχουμε ξοδέψει ανα εταιρία συνολικά, πόσα χρήματα έχουμε ξοδέψει ανα εταιρία σε συγκεκριμένο έτος, πόσα χρήματα ξοδεύουμε ανα μήνα κάποιου έτους κ.α

Άλλες λειτουργίες

Η εφαρμογή εκτός απο τις αναφορές και τη διαχείρηση των εγγραφών, μπορεί μέσω κάποιων ειδικών μενού να εκτελέσει κάποιες ειδικές, αλλά απαραίτητες λειτουργίες. Τέτοιες είναι:

  1. Το κλείσιμο της εφαρμογής
  2. Το άδειασμα της βάσης δεδομένων
  3. Η εξαγωγή της βάσης δεδομένων με διάφορους τρόπους
  4. Η εισαγωγή στοιχείων για το γέμισμα των πινάκων της βάσης δεδομένων απο αρχεία ασφαλείας
to:
The third and last tab has to to exclusively with reports and statistics. Here we can find the basic 2 reports mentioned above and a number of other reports providing us with details as to how much money we have spent on which company, the total amount, reports per year, reports per month for a specific year etc.


Other functions

The application except the mentioned functions supports some more through the use of special menus.These functions are:
# Shutting down the application and the database
# Deleting all the records of the database
# Exporting the database as csv in various ways
# Importing the database from a backup copy as a csv
July 23, 2010, at 04:27 AM by 94.70.88.150 -
Changed lines 18-19 from:
In order to insert the company we need two things. The company name and its tax service unique id (in Greece named AFM). At the moment the maximum AFM length allowed is 9 alphanumeric characters and it must be unique. The length limit of the name is 254 characters and we do not have a unique constraint in this field. Both fields are obligatory. When we have completed the two fields, we hit the execution button (go).
to:
In order to insert the company we need two things. The company name and its tax service unique id number (in Greece named AFM). At the moment the maximum AFM length allowed is 9 alphanumeric characters and it must be unique. The length limit of the name is 254 characters and we do not have a unique constraint in this field. Both fields are obligatory. When we have completed the two fields, we hit the execution button (go).
Changed lines 24-31 from:

Λογαριασμοί
- Αποδείξεις

Αφού καταχωρήσουμε την εταιρία που έχει εκδόσει την συγκεκριμένη απόδειξη ή λογαριασμό, μπορούμε να προχωρήσουμε στην εισαγωγή της. Αντίστοιχα όπως και στην εισαγωγή της εταιρίας, επιλέγουμε την εταιρία που έχει εκδόσει την απόδειξη, επιλέγουμε ημερομηνία έκδοσης της απόδειξης, την ημερομηνία εξόφλησης της και το ποσό. Εδώ πρέπει να αναφέρουμε οτι τα δύο πεδία ημερομηνιών έχουν ιδιαίτερο νόημα σε περιπτώσεις όπου ένας λογαριασμός δεν εξοφλείται την ίδια μέρα κατά την οποία εκδίδεται
, ενώ για παράδειγμα σε αποδείξεις σουπερμαρκετ η ημερομηνία έκδοσης και εξόφλησης είναι η ίδια. Σε κάθε περίπτωση συμπληρώνουμε τα πεδία καθώς είναι υποχρεωτικά και προσέχουμε ώστε η μορφή των δεδομένων μας να είναι χρόνος-μήνας-ημέρα π.χ 2010-07-21.Τέλος πατάμε το κουμπί εκτέλεσης (go) οπότε η εισαγωγή εκτελείται.

Όμοιως όπως και στην εισαγωγή των εταιριών, μπορούμε να κάνουμε επεξεργασία και διαγραφή μιας εγγραφής αφού βρούμε το id της εγγραφής απο το report "Present Bills".

Reports - Αναφορές
to:
Bills - Receipts

After inserting the company that has issued the bill or receipt on hand, we can now go on with the insertion of the bill itself. The procedure is almost identical with the one for the insertion of the company. We insert the date of issue of the bill, the date of payment (in year-month-date format e.g 2010-07-20), we select the company that has issued the bill from the dropdown list
, the amount of the bill and hit the go button. The reason for the two dates is that there are cases when a bill is issued in one day and is not paid in the same date (e.g telephone bills, elecricity etc), when we have a receipt on hand (e.g from a supermarket) we enter the same date in both fields.

Likewise with the edit or delete action at the companies tab, we can find the bill id from the "Present Bills" report and change the details of the record or delete it altogether.

Reports
July 23, 2010, at 04:20 AM by 94.70.88.150 -
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Αφού καταχωρηθεί η εταιρία τότε αναλαμβάνει αυτόματα απο το σύστημα ένα μοναδικό αριθμό (id) ο οποίος και χαρακτηρίζει την συγκεκριμένη εγγραφή. Τον αριθμό αυτό μπορούμε να δούμε χρησιμοποιόντας το report "Present Companies" στην πρώτη στήλη. Αυτός ο αριθμός χρησιμοποιείται όταν θέλουμε να διορθώσουμε ή να διαγράψουμε μια εγγραφή. Σε αυτή την περίπτωση επιλέγουμε την πράξη που θέλουμε να κάνουμε, γράφουμε το id στο κατάλληλο πεδίο, πατάμε το κουμπή της ανάκτησης (Retrieve) και αφού κάνουμε τις αλλαγές που θέλουμε (στην περίπτωση της επεξεργασίας) πατάμε το κουμπί εκτέλεσης (go) οπότε η επιθυμητή πράξη εκτελείται.

Προσοχή εάν σβήσουμε μια εταιρία αυτομάτως διαγράφονται και όλοι οι λογαριασμοί με τους οποίους συνδέεται αυτή
.
to:
After we have inserted the company, it receives a unique id number, by which we can manipulate this specific record. We can see this id by selecting the Reports tab and using the "Present Companies" report. The id appears at its first column. This id number is used when we want to edit the details of the company, or delete it. To do that we select the action, hit the Retrieve button, so that the fields are filled with the details of the company, change whatever we like and then hit the execute button (go).

Please bear in mind that when we delete a company, all relative bills with this company are deleted automatically
.
July 23, 2010, at 04:10 AM by 94.70.88.150 -
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Εταιρίες

Το πρώτο πράγμα που πρέπει να κάνουμε προκειμένου να μπορέσουμε να καταχωρήσουμε ένα λογαριασμό είναι να καταχωρήσουμε πρώτα την εταιρία η οποία τον έχει εκδόσει
.Για να καταχωρήσουμε μια εταιρία χρειαζόμαστε το ΑΦΜ της και το όνομα της. Το ΑΦΜ εισάγεται στο αντίστοιχο πεδίο και μπορεί να είναι μέχρι 9 αλφαριθμητικούς χαρακτήρες και είναι υποχρεωτικό να είναι μοναδικό. Στο όνομα της εταιρίας το μέγιστο μήκος μπορεί να είναι έως 254 χαρακτήρες και δεν έχουμε περιορισμό μοναδικότητας. Τέλος πατάμε το κουμπί εκτέλεσης (go) οπότε η εισαγωγή εκτελείται.
to:
Companies

The first thing we have to do in order to insert a new bill is to insert the company that has issued this bill
.
In order to insert the company we need two things. The company name and its tax service unique id (in Greece named AFM). At the moment the maximum AFM length allowed is 9 alphanumeric characters and it must be unique. The length limit of the name is 254 characters and we do not have a unique constraint in this field. Both fields are obligatory. When we have completed the two fields, we hit the execution button (go)
.
July 23, 2010, at 04:05 AM by 94.70.88.150 -
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Οι δύο πρώτες καρτέλες μοιράζονται την ίδια φιλοσοφία. Στο πάνω μέρος της καρτέλας βρίσκεται μια λίστα απο την οποία μπορούμε να επιλέξουμε την πράξη την οποία θέλουμε να εκτελέσουμε. Οι πράξεις και στις 2 καρτέλες είναι 3.

  1
. Εισαγωγή (Εισαγωγή ενός νέου λογαριασμού ή εταιρίας)
  2. Επεξεργασία (Επεξεργασία ενός ήδη καταχωρημένου λογαριασμού ή εταιρίας)
  3. Διαγραφή (Διαγραφή ενός ήδη καταχωρημένου λογαριασμού ή εταιρίας)
to:
The first two tabs share the same philosophy. At the upper part of the tab we find a drop-down menu
 through which we can select an action to execute
. The available actions on these tabs are the following three.

 
  1. Insert (Insert a new bill or company)
 
  2. Edit (Edit one already existing bill or company)
 
  3. Delete (Delete one already existing bill or company)
July 22, 2010, at 08:24 PM by 94.70.88.150 -
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This program is separated in three parts through the use of tabs
    * The first tab contains operations related to bill/receipts
    * The second tab contains operations related to the companies or organizations that have issued the above bills
    * The third tab is about reports and useful statistics

In more detail:

Οι δύο πρώτες καρτέλες μοιράζονται την ίδια φιλοσοφία. Στο πάνω μέρος της καρτέλας βρίσκεται μια λίστα απο την οποία μπορούμε να επιλέξουμε την πράξη την οποία θέλουμε να εκτελέσουμε. Οι πράξεις και στις 2 καρτέλες είναι 3.

  1. Εισαγωγή (Εισαγωγή ενός νέου λογαριασμού ή εταιρίας)
  2. Επεξεργασία (Επεξεργασία ενός ήδη καταχωρημένου λογαριασμού ή εταιρίας)
  3. Διαγραφή (Διαγραφή ενός ήδη καταχωρημένου λογαριασμού ή εταιρίας)

Εταιρίες

Το πρώτο πράγμα που πρέπει να κάνουμε προκειμένου να μπορέσουμε να καταχωρήσουμε ένα λογαριασμό είναι να καταχωρήσουμε πρώτα την εταιρία η οποία τον έχει εκδόσει.Για να καταχωρήσουμε μια εταιρία χρειαζόμαστε το ΑΦΜ της και το όνομα της. Το ΑΦΜ εισάγεται στο αντίστοιχο πεδίο και μπορεί να είναι μέχρι 9 αλφαριθμητικούς χαρακτήρες και είναι υποχρεωτικό να είναι μοναδικό. Στο όνομα της εταιρίας το μέγιστο μήκος μπορεί να είναι έως 254 χαρακτήρες και δεν έχουμε περιορισμό μοναδικότητας. Τέλος πατάμε το κουμπί εκτέλεσης (go) οπότε η εισαγωγή εκτελείται.

Αφού καταχωρηθεί η εταιρία τότε αναλαμβάνει αυτόματα απο το σύστημα ένα μοναδικό αριθμό (id) ο οποίος και χαρακτηρίζει την συγκεκριμένη εγγραφή. Τον αριθμό αυτό μπορούμε να δούμε χρησιμοποιόντας το report "Present Companies" στην πρώτη στήλη. Αυτός ο αριθμός χρησιμοποιείται όταν θέλουμε να διορθώσουμε ή να διαγράψουμε μια εγγραφή. Σε αυτή την περίπτωση επιλέγουμε την πράξη που θέλουμε να κάνουμε, γράφουμε το id στο κατάλληλο πεδίο, πατάμε το κουμπή της ανάκτησης (Retrieve) και αφού κάνουμε τις αλλαγές που θέλουμε (στην περίπτωση της επεξεργασίας) πατάμε το κουμπί εκτέλεσης (go) οπότε η επιθυμητή πράξη εκτελείται.

Προσοχή εάν σβήσουμε μια εταιρία αυτομάτως διαγράφονται και όλοι οι λογαριασμοί με τους οποίους συνδέεται αυτή.

Λογαριασμοί - Αποδείξεις

Αφού καταχωρήσουμε την εταιρία που έχει εκδόσει την συγκεκριμένη απόδειξη ή λογαριασμό, μπορούμε να προχωρήσουμε στην εισαγωγή της. Αντίστοιχα όπως και στην εισαγωγή της εταιρίας, επιλέγουμε την εταιρία που έχει εκδόσει την απόδειξη, επιλέγουμε ημερομηνία έκδοσης της απόδειξης, την ημερομηνία εξόφλησης της και το ποσό. Εδώ πρέπει να αναφέρουμε οτι τα δύο πεδία ημερομηνιών έχουν ιδιαίτερο νόημα σε περιπτώσεις όπου ένας λογαριασμός δεν εξοφλείται την ίδια μέρα κατά την οποία εκδίδεται, ενώ για παράδειγμα σε αποδείξεις σουπερμαρκετ η ημερομηνία έκδοσης και εξόφλησης είναι η ίδια. Σε κάθε περίπτωση συμπληρώνουμε τα πεδία καθώς είναι υποχρεωτικά και προσέχουμε ώστε η μορφή των δεδομένων μας να είναι χρόνος-μήνας-ημέρα π.χ 2010-07-21.Τέλος πατάμε το κουμπί εκτέλεσης (go) οπότε η εισαγωγή εκτελείται.

Όμοιως όπως και στην εισαγωγή των εταιριών, μπορούμε να κάνουμε επεξεργασία και διαγραφή μιας εγγραφής αφού βρούμε το id της εγγραφής απο το report "Present Bills".

Reports - Αναφορές

Η τρίτη και τελευταία καρτέλα αφορά αποκλειστικά τις αναφορές και τα στατιστικά τα οποία μπορεί να εξάγει το πρόγραμμα. Έτσι εδώ βρίσκονται οι 2 βασικές αναφορές οι οποίες χρησιμοποιούνται για την διαχείρηση των εγγραφών με ονόματα Report Companies, Report Bills καθώς και ένας αριθμός απο άλλες χρήσιμες αναφορές οι οποίες μας δείχνουν πόσα χρήματα έχουμε ξοδέψει ανα εταιρία συνολικά, πόσα χρήματα έχουμε ξοδέψει ανα εταιρία σε συγκεκριμένο έτος, πόσα χρήματα ξοδεύουμε ανα μήνα κάποιου έτους κ.α

Άλλες λειτουργίες

Η εφαρμογή εκτός απο τις αναφορές και τη διαχείρηση των εγγραφών, μπορεί μέσω κάποιων ειδικών μενού να εκτελέσει κάποιες ειδικές, αλλά απαραίτητες λειτουργίες. Τέτοιες είναι:

  1. Το κλείσιμο της εφαρμογής
  2. Το άδειασμα της βάσης δεδομένων
  3. Η εξαγωγή της βάσης δεδομένων με διάφορους τρόπους
  4. Η εισαγωγή στοιχείων για το γέμισμα των πινάκων της βάσης δεδομένων απο αρχεία ασφαλείας


Page last modified on December 16, 2012, at 01:24 PM